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An enterprise class document management system comprising of Image Capture(scanning),Document Workflow and Record Management functions providing improved productivity,operational efficincy,reduced cost of storing and managing documents-improving you business profitability,enhanced customer satisfaction and retention,ensuring document safety and making information available quickly and efficently.
Enterprise Document Management System
Image Capture module enables offline bulk scanning of documents comprising of functions such as project definition and management,scanning,image correction,meta-data entry,quality control,approval,indexing and storage.Salient features are:
Interface with different scanners compatible with Twain
Quality Control at every step of the scanning process.
Flexible to define scanning process and project parameters
ADF and Manual scanning modes
Automatic document segregation using bar code/blank page seperator
Ability to configure scanner properties such as single/duplex settings,brightness,resolution etc.
Efficient indexing and advanced document storage
Ability to handle different file formats such as JPEG,GIFF,TIFF,DOC,
Monitor and manage the progress of scanning process
Flexible MIS reporting options with option to define filter criteria
Export scanned images and metadata
Work with specialized scanners/handles sp.image formats e.g.X-RAys
Records management module enables life cycle management of physical and electronic document comprising of physical document tracking,library services,archival management,destruction and removal of physical electronic documents.
All activities are controlled through approval workflow
Linked document tracking for quick access to physical document
Ability to map record management business logic to document
Ability to archive documents on DVD,CD,Hard disk,blue ray disk,SAN and NAS storage media
Automatic alerts for documents nearing for archival or destruction phase of document life cycle.
Document workflow module enables online scanning of documents and subsequent business process initiated by the service requests comprising of functions such as work flow definition,performing activities along with visualization of relevant documents,putting in comments,annotations and recommendations,approval of recommendations and service requests and communication of approvals to the service originator.
Flexibility to define document workflow steps,users,rights
Workflow monitoring and Tracking
Flexible configuration routing and approval business rules
Search and retrieval through advanced search engine
Structured search through advanced search engine
Unstructured(full text) search through use of document contents(supported document formats include PDF,MS Office Documents,Outlook's.MSG files)
Role based access through password ensuring access level security
Encryption of documents ensuring storage level security
SSL support for transmission level security
Integration with multiple authentication systems;3rd party PKI digital signatures.
Create single/multiple document repositories per installation
Create Virtual Dockets that contain one or multiple published documents
Pre-emptive alerts and escalation
Version history of document changes;audit long for verification and tracking
Integration with ERP and legacy systems leveraging existing infrastructure.
Ability to support SMTP gateways,fax,print etc;import scanned images and metadata from other scanning software(or AUROVISION's scanning software)
Improve productivity and positive ROI
Reduce cost of managing and storing documentation
Better customer relationship,retention and information access
Compliance to regulations such as SOX,HIPAA,Basel,SEC,etc.
Business continuity,risk mitigation and document safety
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